Date posted:
10/02/2021
Job type:
Full time
Location:
Redhill, Surrey
Apply now

Short Company Profile

Established in 2012, the Beaufort Group of Companies was created to address an increasing need for retail financial services advice and products.  Our aim is to deliver sophisticated financial planning and investment management to individuals and companies in a transparent and value driven manner through partnerships with advisory firms.

Employment Specification

This is an exciting opportunity for an enthusiastic and committed Finance Assistant. The individual will need to have 3-4 years experience in bookkeeping and be part/fully qualified AAT or QBE. Also the individual will need to have good business awareness and be a team worker. Previous experience in financial services is desirable.

Role Responsibilities 

  • Sales Ledger
    • Raise sales ledger invoices to accurately reflect sales in the accounting ledger (currently XERO)
    • Ensure VAT correctly charged to customers – special emphasis on advisory/DFM charging, partial exemption rules
    • Maintain Xero Contacts, keeping them up to date for contact details, copies of contracts (where applicable), VAT coding, nominal ledger & cost centre coding and bank details
    • Upload documents to accounting system and maintain audit trail
    • Liaising with business channel managers to ensure all sales captured
    • Ensure invoices and credit notes are issued and approved in accordance with SoDA.
    • Month-end close & reporting of aged debt
    • Credit control of outstanding debt
  • Purchase Ledger
    • Post purchase invoices to accounting system (currently XERO)
    • Ensure invoices are correctly recorded to the correct cost center & nominal code
    • Coding & checking other expenses to accurately reflect purchases in the accounting ledgers
    • Ensure VAT on invoices & expenses is correctly recorded
    • Maintain Xero Contacts, keeping them up to date for contact details, copies of contracts (where applicable), VAT coding, nominal ledger & cost centre coding and bank details
    • Upload documents to accounting system and maintain audit trail
    • Ensure invoices and credit notes are approved in accordance with SoDA
    • Liaise with suppliers & functional managers to resolve invoice queries
    • Maintenance of the purchase order system (if in operation/ applicable) ensuring costs approved in accordance with SoDA prior to expenditure
    • Preparation of journals for invoices that are split across cost centers from supporting data, e.g. licences
    • Prepare payment batches for approval
    • Month-end close & reporting of aged creditors
  • Cash book
    • Maintain bank feeds into accounting system (currently XERO)
    • Allocate cash movements accurately to sales & purchase invoices on a daily basis
    • Allocating non sales/purchase ledger cash to correct accounting codes
    • Maintaining XERO bank rules
    • Daily cash flow reporting
    • Month end bank reconciliation
    • Download bank statements from all bank accounts
    • Loading approved payment files on the banking system (s) for authorisation
  • General Ledger
    • Processing journals
    • Maintain Fixed Asset Register
  • Ad hoc reporting & duties as required
  • Ad hoc assistance for Income processing team, e.g. allocating provider income to Intelligent Office (or any replacement system)

Essential Experience/Skills

Communication

  • Ability to communicate with all levels of the organisation, with Partners, Advisers, Banks, Audit firms, Customers & Suppliers

Team work

  • Ability to work in a small team and work cross functionally with Operations & Partner Services

Problem Solving

  • The ability to recognize and analyse problems and offer solutions objectively

Self-Management

  • Key, due to the remote nature of the role and part time manager

Planning and Organising

  • Key, there are many deadlines both internal and regulatory

Technology

  • Cloud solutions. Hosted Desktop. Intermediate Excel. Word & Power point
  • Extensive XERO software experience essential – a strong user able to maintain clear audit trails and tailor ad-hoc reporting to requirements

Learning

  • Ability to identify learning gaps in self and identify solutions to fill those gaps

Initiative and enterprise

  • Awareness of wider business goals & objectives

Experience

  • 3-4 years experience bookkeeping & part/fully qualified AAT or QBE
  • Experience in Financial services environment
  • Good business awareness and a team worker